There are numerous different models that data rooms employ to determine pricing. Some data rooms charge per page, whereas others charge depending on the size of the storage. Others have a monthly flat fee. It is essential for M&A professionals to know the average VDR cost for each pricing type so that they can make an informed choice about the best vendor for their requirements and budget.
The amount of documents stored in the dataroom is a common method of determining the cost. This is a great choice for teams that don’t require a lot flexibility in the size of the documents they upload. However, it does not work well for large collaborative projects.
Another method that vendors determine the cost of the data room is by counting the number of admin users. This method is suitable for teams that have fewer requirements for document sharing and collaborative work but it is costly for projects that require more advanced tools, like security visual analytics, security collaboration.
Some vendors have a flat monthly fee model which is ideal for longer M&A transactions that have an unpredictable timeframes and are difficult estimate. This pricing model can be utilized by companies who are looking to reduce the expense of scanning and uploading a large quantity of physical documents. This model also includes the client service. Certain providers, for example, offer support by an assigned coordinator on the weekends and even after office hours. This is helpful when working with documents that require time.