A board portal is a powerful tool to streamline meetings as well as reducing administrative burden and enhancing communication. It is crucial to select the appropriate software for your company. A lot of board portals are over-engineered and contain features your nonprofit doesn’t require. You could easily spend money on tools that aren’t beneficial to your board.
This checklist can be used to evaluate potential providers of board portals. The questions below are designed to assist you in evaluating the most relevant and important factors that should determine your final decision about a vendor.
Choosing Leading Board Portals
Choose a website with a simple interface that is easy to navigate and learn. Be sure to consider the performance of the company’s customer support team. If you need assistance in creating your new portal or resolving an issue the way they respond role of the board portal in corporate governance could be a major factor in your satisfaction with the product and whether it will meet your requirements.
Check out the security measures that a vendor might have in place to protect the data. Some portals offer two-factor authentication, secure encryption of data and third-party penetration testing of the software. Some portals house their servers in hardened data centres and perform regular security audits. It is also important to determine if they’re prepared to deal with a disaster recovery scenario.
Ask a prospective provider how they plan to enhance the functionality in the future of their board portal. Do they have a roadmap of features for the future? And do they warn clients about any imminent updates that could impact their experience?