Conducting a board meeting requires the leadership skills of both an executive director and non-executive directors. The executive director is responsible for the management of the organization and oversees the day-today operations. Meanwhile, non-executive directors bring wealth of expertise to the table. During meetings, they review documents and reports, provide information on management issues and strategic initiatives, and take decisions on issues that go to the website impact the organization’s long term success.
Before the meeting can take place it’s crucial to ensure that all necessary materials were received and that all logistics are in order. In addition it’s a good idea read the agenda over and make any final edits to ensure that all the topics are addressed in a systematic and concise manner.
The meeting begins with an opening address from the presiding officer or board chair. The treasurer will then present an update on financial issues at hand. The treasurer would have been able to provide the report in advance so that board members could look over it and formulate their questions.
After the treasurer has completed his report, any member can move to discuss new business. If they are seconded, a vote is held and those in favor say ‘aye’, while those against say ‘no’.
This is the time to tackle any unfinished or pending issues from previous board meetings. Depending on the nature of the issue, it may be resolved by a voice vote or an open hand. The chairperson or the presiding officer concludes the meeting by highlighting the most important actions and decisions that were agreed on, ensuring all participants are clear on their roles moving forward.